Data validation lists in Excel are an incredibly useful tool, allowing users to quickly and easily create data fields from a pre-defined list of choices. This can be especially helpful when dealing with large amounts of data, as it allows users to quickly select the right value without needing to type in each one manually. But what if you want to create a data validation list from a table name?
Fortunately, this is a relatively straightforward process. By using a combination of Excel’s built-in features, such as the Data Validation List tool, and some simple formulas, it’s possible to create a data validation list from a table name in no time. In this article, we’ll show you exactly how to do it.
First, open up the Excel workbook that contains the table you wish to use. Next, select the cell or range of cells where you want the data validation list to appear. From the Data tab on the ribbon, click on the Data Validation button. This will open the Data Validation window. In the Allow dropdown, select List. Then, in the Source field, enter the following formula: =INDIRECT(TableName). Replace TableName with the name of the table you wish to use.
The INDIRECT function uses the name of the table you specified in the formula as a reference, and then extracts all of the values from the table to create the data validation list. Once you click OK, the list should be populated with the values from the table.
Now, whenever someone selects a cell within the range you specified earlier, they will be presented with the list of values instead of typing in a value manually. This means that users can quickly and easily select the right value from the list without needing to type it in manually.
In addition to creating data validation lists from tables, you can also use the INDIRECT function to create lists from named ranges. To do this, simply replace the TableName part of the formula with the named range. This is especially helpful if you need to create a list from multiple tables or ranges.
Finally, it’s important to note that data validation lists are not just limited to tables and named ranges. You can also use the INDIRECT function to create a list from any data source, such as a database or even an external website.
In summary, creating a data validation list from a table name in Excel is a relatively straightforward process. By combining the Data Validation List tool with the INDIRECT function, you can quickly and easily generate a list from any table or range. This can be incredibly helpful when dealing with large amounts of data, allowing users to quickly select the right value without needing to type it in manually.
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